On the Format tab, click Conditional Formatting. In the Conditional Formatting Rules Manager dialog box, click New Rule. Under Select a rule type, select Compare to other records. Under Edit the rule description, select the options you want, and then click OK. Conditional Formatting should only affect colors and such, not whether the value is there or not. So, I recommend creating a copy of the same report and remove all Conditional Formatting on the control not showing a value. If the value shows up, then apply each conditional format one at a time to see which one is causing the problem. Change your conditional format formulas to the following: =IF (K4=',FALSE,TRUE) and =IF (L4=',FALSE,TRUE) and in the Applies to section of the Conditional Formatting Rules Manager, apply the rule to the necessary range. Apply conditional formatting. You can use column formatting to apply styles, classes, and icons to fields, depending on the value inside those fields. Conditional formatting based on a number range (basic) The following image shows an example of conditional formatting applied to a number range. Hi, I want to use Conditional Formatting to show the words in bold if any of the following words are in the cell (see list below). Right now, I've created a rule per word. Which means I'm going to have 20+ rules for bolding text when all is said and done.
- Conditional Formatting In Word Document
- Conditional Formatting In Microsoft Word New Nevada Free
- Conditional Formatting In Microsoft Word New Nevada 2020
When it comes to Microsoft Excel or any other spreadsheet program, the term formatting refers to the font style, font size, cell background-colour, and other aspects. The same goes for word processing programs, as well. But, when it comes to conditional formatting, it is something completely different from normal formatting to apply your favourite font colour, background colour and everything else. In the case of conditional formatting, the formatting will be automatically applied as per your configured settings, depending upon the actual values within the cells, which can make things look more pleasing and understandable to somebody looking at the spreadsheet suddenly.
Let me say a few words about conditional formatting. In the case of conditional formatting, you can configure to automatically change the background colour of the cells to red if the value lies between 0 and 30; yellow, if it lies between 31 and 80; and green, if the value is more than 80. So, if you are creating a spreadsheet of the students in a class and their marks, you can easily see, who are unsuccessful, or the students who have scored less than 30, and those who have scored extraordinary, means more than 80, as they will be marked green. That was just an example, however, there are a number of other ways you can use conditional formatting.
So, without any for the delay, let's get started with conditional formatting and the way you can implement it in your everyday work with Microsoft Excel.
Using conditional formatting in Microsoft Excel
I will try to explain the complete concept of conditional formatting with a single set of data so that it becomes easy for you to understand.
You can find conditional formatting under the home tab in Microsoft Excel, as shown in the screenshot below.
Here is a set of data, which correspond to the marks of 11 students in examination in a particular subject.
First, we will apply the simple rule, which will format the cells containing the marks, in different ways depending upon the marks, in the following way.
The background colours of the cells will be as follows.
0-30: Red
31-80: Yellow
81-100: Green
Conditional formatting as per absolute values
Conditional Formatting In Word Document
To do that, choose the cells containing the marks, and click on ‘Conditional Formatting', and choose ‘Less Than…', under ‘Highlight Cell Rules'.
Now, enter 30, under ‘Format cells that are LESS THAN:', and change the colour from the drop-down menu. Just choose ‘Light Red Fill', or click ‘Custom Format…', if you want to apply the exact colour.
Next, choose the cells again, and click on ‘Between…', under ‘Highlight Cell Rules'.
Now, enter the range, which will be 31 in the first box and 79 in the next text box. Next, choose a colour close to ‘Yellow' by choosing ‘Custom Format…', and finally, click on ‘OK'.
Lastly, Choose the cells again, and click on ‘Greater Than…' under ‘Highlight Cell Rules'.
Now enter 80 as the value, and choose a gradient of green, from the ‘Custom Format…' section, and finally, click on ‘OK'.
Now, the conditional formatting is over, and even if you change the values, the colours of the cells are the formatting chosen, will be applied accordingly as per the values updated.
Formatting as per top and bottom rules
Sometimes you might need to format only those cells that contain values more or less than the average of all the values, the top 10 values, the bottom 10 values, the one having the highest and lowest value, or any other similar way.
Simply choose ‘Top/Bottom Rules' under ‘Conditional Formatting' and choose the appropriate option, that goes as per your requirements.
Here I am formatting only those cells that have the top 10 values. Simply click on ‘Top 10 Items…' under ‘Top/Bottom Rules' under the ‘Conditional Formatting' option.
Now, you can choose how many values will be highlighted. By default the value will be set to 10, however, if you change the value to 1, only the cell having the highest value will be highlighted.
Now, you have to change the cell formatting, which includes the font colour, background colour, exactly the same way, we did earlier, in the case of conditional formatting as per the content of the values within the cell. After you are done, simply click ok to ‘Apply' the conditional formatting settings.
I have decided to change the background colour of the cells having the top five values with the colour green.
Applying data bars for the cells
You can even show small graphs depending upon the value of the cells. After the implementation, you can understand what I mean to say.
Choose the cells containing the values, and click on any option under gradient fill or solid fill under ‘Data Bars' under the ‘Conditional Formatting' options.
After this type of conditional formatting is applied, you can get the following output on the cell.
As you can find, there is a small graph having a higher or lower gradient or fill In the cells corresponding to the values. This can also be equally useful if you are having a look at a very big table containing multiple values.
Other conditional formatting options
You can even choose ‘colour Scales' conditional formatting option, which will automatically assign colours to the cells depending on their values.
There are already some colour scales, which are ready to be implemented, however, you can even change the values depending upon your requirements, By clicking on ‘More Rules…' under ‘Color Scales' in ‘Conditional Formatting'.
Lastly, you can even choose your own set of icons depending upon the values within the cells using the ‘Icon Sets' option under ‘Conditional Formatting'. You can choose your preferred icon set, depending upon the type of values that you have within the cells, which includes shapes, directional arrows, ratings, and indicators, To suit your needs exactly the way you want. You can even set your own rules, by clicking on ‘More Rules…' under ‘Icon Sets'.
Here's how it will look, by applying conditional formatting using icon sets.
So, those were the ways you can set up conditional formatting for the values within the cells on Microsoft Excel. The existing rules should cater to the needs of almost all kinds of users, however, you can always choose your new set of rules depending upon the special system requirements, just in case you have one.
Creating a new rule
Just click on ‘New Rule…' Under conditional formatting, and you have to choose your own set of rules so that the conditional formatting takes place as per your requirement.
When it comes to setting up your new rules, you can choose the most appropriate option depending upon how exactly you want to format the cells depending upon the values.
Changing cells depending upon the value in other cells
So I talked a lot about how you can change the formatting of the cells depending upon their values. You can also change the formatting of a different set of cells, depending upon the values in another cell.
As per the examples, I have discussed here, it is also possible to conditionally format the cells containing the names of students depending upon their marks which are placed on the right side of the cells.
To do that, choose a cell containing the name of a student, (one single cell) and under ‘Conditional Formatting', click on ‘New Rule…'.
You can find several options here, however, I will choose the option that can help me assign a colour to the students as per their marks, just like the first condition.
Click on the option that says ‘Use a formula to determine which cells to format', and enter the formula, corresponding to ‘ Format values where this formula is true:'.
As I have three conditions, I will have to put the first condition here. The background colour of the cells will turn red, if the marks are less than 31, or is between 0 and 30.
So my formula will go as follows.
‘=C2<31'
By clicking on the format option, you can choose the formatting options, which will be a red background for me.
After you are done, click on ‘OK'.
A preview of the cell with conditional formatting when the condition is satisfied will be displayed in the preview section.
Click on ‘OK' again to apply the conditional formatting settings.
Choose the same cell again, and click on ‘Manage Rules…' under ‘Conditional Formatting'.
Now, click on ‘New Rule…', and repeat the same process, I have mentioned in the last step, but the condition will be different for this case.
The condition here will be as below. You can choose the colour as yellow, for the values which are less than 81, but more than 30. So the formula will go as follows.
=AND(C2>30,C2<81)
Now you have to go to the same ‘Manage Rules…' and add another condition that will be ‘=C2 > 80', and in such a condition, the colour of the cell will turn green.
Once, all the conditions are applied, you can find them all in the ‘Manage Rules…' under ‘Conditional Formatting'.
After you apply the changes in the first cell, just use the format painter, to copy the formatting of that cell, in the remaining cells containing the names of the students.
Now the condition will be applied to all the cells, corresponding to the values next to them, and they will be coloured as per the formatting assigned by you.
Conditional formatting is one of the coolest features on Microsoft Excel and other spreadsheet programs available, and once you start learning how to use them, you can unveil other cool tricks while dealing with conditional formatting. After you have formatted your spreadsheet using conditional formatting, you can use the spreadsheet in a slide in a presentation on Microsoft PowerPoint or any other program to create a presentation.
Mechanical engineering autocad drawings. So, that was all about how you can deal with conditional formatting on Microsoft Excel, and deal with their projects in an easier way. Do you have anything else to say? Feel free to comment on the same below.
Other Articles to read:
- Excel Data Analysis Tutorial
- Advanced Data Analysis
- Excel Data Analysis Resources
- Selected Reading
In Microsoft Excel, you can use Conditional Formatting for data visualization. You have to specify formatting for a cell range based on the contents of the cell range. The cells that meet the specified conditions would be formatted as you have defined.
Example
In a range containing the sales figures of the past quarter for a set of salespersons, you can highlight those cells representing who have met the defined target, say, $2500.
You can set the condition as total sales of the person >= $2500 and specify a color code green. Excel checks each cell in the range to determine whether the condition you specified, i.e., total sales of the person >= $2500 is satisfied.
Excel applies the format you chose, i.e. the green color to all the cells that satisfy the condition. If the content of a cell does not satisfy the condition, the formatting of the cell remains unchanged. The result is as expected, only for the salespersons who have met the target, the cells are highlighted in green – a quick visualization of the analysis results.
You can specify any number of conditions for formatting by specifying Rules. You can pick up the rules that match your conditions from
- Highlight cells rules
- Top / Bottom rules
You can also define your own rules. You can −
- Add a rule
- Clear an existing rule
- Manage the defined rules
Further, you have several formatting options in Excel to choose the ones that are appropriate for your Data Visualization −
- Data Bars
- Color Scales
- Icon Sets
Conditional formatting has been promoted over the versions Excel 2007, Excel 2010, Excel 2013. The examples you find in this chapter are from Excel 2013.
In the following sections, you will understand the conditional formatting rules, formatting options and how to work with rules.
Highlight Cells Rules
You can use Highlight Cells rule to assign a format to cells whose contents meet any of the following criteria −
- Numbers within a given numerical range −
- Greater Than
- Less Than
- Between
- Equal To
- Text that contains a given text string.
- Date occurring within a given range of dates relative to the current date −
- Yesterday
- Today
- Tomorrow
- In the last 7 days
- Last week
- This week
- Next week
- Last month
- This Month
- Next month
- Values that are duplicate or unique.
Follow the steps to conditionally format cells −
Select the range to be conditionally formatted.
Click Conditional Formatting in the Styles group under Home tab.
Click Highlight Cells Rules from the drop-down menu.
Click Greater Than and specify >750. Choose green color.
Click Less Than and specify < 500. Choose red color.
Click Between and specify 500 and 750. Choose yellow color.
The data will be highlighted based on the given conditions and the corresponding formatting.
Top / Bottom Rules
You can use Top / Bottom Rules to assign a format to cells whose contents meet any of the following criteria −
Top 10 items − Cells that rank in the top N, where 1 <= N <= 1000.
Top 10% − Cells that rank in the top n%, where 1 <= n <= 100.
Bottom 10 items − Cells that rank in the bottom N, where 1 <= N <= 1000.
Bottom 10% − Cells that rank in the bottom n%, where 1 <= n <= 100.
Above average − Cells that are above average for the selected range.
Below average − Cells that are below average for the selected range.
Follow the steps given below to assign the Top/Bottom rules.
Select the range to be conditionally formatted.
Click Conditional Formatting in the Styles group under Home tab.
Click Top/Bottom Rules from the drop-down menu. Top/Bottom rules options appear.
Click Top Ten Items and specify 5. Choose green color.
Click Bottom Ten Items and specify 5. Choose red color.
The data will be highlighted based on the given conditions and the corresponding formatting.
Repeat the first three steps given above.
Click Top Ten% and specify 5. Choose green color.
Click Bottom Ten% and specify 5. Choose red color.
The data will be highlighted based on the given conditions and the corresponding formatting.
Repeat the first three steps given above.
Click Above Average. Choose green color.
Click Below Average. Choose red color.
The data will be highlighted based on the given conditions and the corresponding formatting.
Data Bars
You can use colored Data Bars to see the value in a cell relative to the values in the other cells. The length of the data bar represents the value in the cell. A longer bar represents a higher value, and a shorter bar represents a lower value. You have six solid colors to choose from for the data bars – blue, green, red, yellow, light blue and purple.
Data bars are helpful in visualizing the higher, lower and intermediate values when you have large amounts of data. Example - Day temperatures across regions in a particular month. You can use gradient fill color bars to visualize the value in a cell relative to the values in other cells. You have six Gradient Colors to choose from for the Data Bars – Blue, Green, Red, Yellow, Light Blue and Purple.
Select the range to be formatted conditionally.
Click Conditional Formatting in the Styles group under Home tab.
Click Data Bars from the drop-down menu. The Gradient Fill options and Fill options appear.
Click the blue data bar in the Gradient Fill options.
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Repeat the first three steps.
Click the blue data bar in the Solid Fill options.
You can also format data bars such that the data bar starts in the middle of the cell, and stretches to the left for negative values and stretches to the right for positive values.
Color Scales
You can use Color Scales to see the value in a cell relative to the values in the other cells in a given range. As in the case of Highlight Cells Rules, a Color Scale uses cell shading to display the differences in cell values. A color gradient will be applied to a range of cells. The color indicates where each cell value falls within that range.
You can choose from −
- Three - Color Scale −
- Green – Yellow – Red Color Scale
- Red – Yellow – Green Color Scale
- Green – White – Red Color Scale
- Red – White – Green Color Scale
- Blue – White – Red Color Scale
- Red – White – Blue Color Scale
- Two-Color Scale −
- White – Red Color Scale
- Red – White Color Scale
- Green – White Color Scale
- White – Green Color Scale
- Green – Yellow Color Scale
- Yellow – Green Color Scale
Follow the steps given below −
Select the Range to be conditionally formatted.
Click Conditional Formatting in the Styles group under Home tab.
Click Color Scales from the drop-down menu. The Color Scale options appear.
Click the Green – Yellow – Red Color Scale.
The Data will be highlighted based on the Green – Yellow – Red color scale in the selected range.
- Repeat the first three steps.
- Click the Green – White color scale.
The data will be highlighted based on the Green – White color scale in the selected range.
Icon Sets
You can use the icon sets to visualize numerical differences. The following icon sets are available −
As you observe, an icon set consists of three to five symbols. You can define criteria to associate an icon with each value in a cell range. For example, a red down arrow for small numbers, a green up arrow for large numbers, and a yellow horizontal arrow for intermediate values.
Select the range to be conditionally formatted.
Click Conditional Formatting in the Styles group under Home tab.
Click Icon Sets from the drop-down menu. The Icon Sets options appear.
Click the colored three arrows.
Colored Arrows appear next to the Data based on the Values in the selected range.
Repeat the first three steps. The Icon Sets options appear.
Select 5 Ratings. The Rating Icons appear next to the data based on the values in the selected range.
New Rule
You can use New Rule to create your own formula as a condition to format a cell as you define.
There are two ways to use New Rule −
With New Rule option from the drop-down menu
With New Rule button in Manage Rules dialog box
With New Rule option from the Drop-Down Menu
Select the Range to be conditionally formatted.
Click Conditional Formatting in the Styles group under Home tab.
Click New Rule from the drop-down menu.
The New Formatting Rule dialog box appears.
Now, the conditional formatting is over, and even if you change the values, the colours of the cells are the formatting chosen, will be applied accordingly as per the values updated.
Formatting as per top and bottom rules
Sometimes you might need to format only those cells that contain values more or less than the average of all the values, the top 10 values, the bottom 10 values, the one having the highest and lowest value, or any other similar way.
Simply choose ‘Top/Bottom Rules' under ‘Conditional Formatting' and choose the appropriate option, that goes as per your requirements.
Here I am formatting only those cells that have the top 10 values. Simply click on ‘Top 10 Items…' under ‘Top/Bottom Rules' under the ‘Conditional Formatting' option.
Now, you can choose how many values will be highlighted. By default the value will be set to 10, however, if you change the value to 1, only the cell having the highest value will be highlighted.
Now, you have to change the cell formatting, which includes the font colour, background colour, exactly the same way, we did earlier, in the case of conditional formatting as per the content of the values within the cell. After you are done, simply click ok to ‘Apply' the conditional formatting settings.
I have decided to change the background colour of the cells having the top five values with the colour green.
Applying data bars for the cells
You can even show small graphs depending upon the value of the cells. After the implementation, you can understand what I mean to say.
Choose the cells containing the values, and click on any option under gradient fill or solid fill under ‘Data Bars' under the ‘Conditional Formatting' options.
After this type of conditional formatting is applied, you can get the following output on the cell.
As you can find, there is a small graph having a higher or lower gradient or fill In the cells corresponding to the values. This can also be equally useful if you are having a look at a very big table containing multiple values.
Other conditional formatting options
You can even choose ‘colour Scales' conditional formatting option, which will automatically assign colours to the cells depending on their values.
There are already some colour scales, which are ready to be implemented, however, you can even change the values depending upon your requirements, By clicking on ‘More Rules…' under ‘Color Scales' in ‘Conditional Formatting'.
Lastly, you can even choose your own set of icons depending upon the values within the cells using the ‘Icon Sets' option under ‘Conditional Formatting'. You can choose your preferred icon set, depending upon the type of values that you have within the cells, which includes shapes, directional arrows, ratings, and indicators, To suit your needs exactly the way you want. You can even set your own rules, by clicking on ‘More Rules…' under ‘Icon Sets'.
Here's how it will look, by applying conditional formatting using icon sets.
So, those were the ways you can set up conditional formatting for the values within the cells on Microsoft Excel. The existing rules should cater to the needs of almost all kinds of users, however, you can always choose your new set of rules depending upon the special system requirements, just in case you have one.
Creating a new rule
Just click on ‘New Rule…' Under conditional formatting, and you have to choose your own set of rules so that the conditional formatting takes place as per your requirement.
When it comes to setting up your new rules, you can choose the most appropriate option depending upon how exactly you want to format the cells depending upon the values.
Changing cells depending upon the value in other cells
So I talked a lot about how you can change the formatting of the cells depending upon their values. You can also change the formatting of a different set of cells, depending upon the values in another cell.
As per the examples, I have discussed here, it is also possible to conditionally format the cells containing the names of students depending upon their marks which are placed on the right side of the cells.
To do that, choose a cell containing the name of a student, (one single cell) and under ‘Conditional Formatting', click on ‘New Rule…'.
You can find several options here, however, I will choose the option that can help me assign a colour to the students as per their marks, just like the first condition.
Click on the option that says ‘Use a formula to determine which cells to format', and enter the formula, corresponding to ‘ Format values where this formula is true:'.
As I have three conditions, I will have to put the first condition here. The background colour of the cells will turn red, if the marks are less than 31, or is between 0 and 30.
So my formula will go as follows.
‘=C2<31'
By clicking on the format option, you can choose the formatting options, which will be a red background for me.
After you are done, click on ‘OK'.
A preview of the cell with conditional formatting when the condition is satisfied will be displayed in the preview section.
Click on ‘OK' again to apply the conditional formatting settings.
Choose the same cell again, and click on ‘Manage Rules…' under ‘Conditional Formatting'.
Now, click on ‘New Rule…', and repeat the same process, I have mentioned in the last step, but the condition will be different for this case.
The condition here will be as below. You can choose the colour as yellow, for the values which are less than 81, but more than 30. So the formula will go as follows.
=AND(C2>30,C2<81)
Now you have to go to the same ‘Manage Rules…' and add another condition that will be ‘=C2 > 80', and in such a condition, the colour of the cell will turn green.
Once, all the conditions are applied, you can find them all in the ‘Manage Rules…' under ‘Conditional Formatting'.
After you apply the changes in the first cell, just use the format painter, to copy the formatting of that cell, in the remaining cells containing the names of the students.
Now the condition will be applied to all the cells, corresponding to the values next to them, and they will be coloured as per the formatting assigned by you.
Conditional formatting is one of the coolest features on Microsoft Excel and other spreadsheet programs available, and once you start learning how to use them, you can unveil other cool tricks while dealing with conditional formatting. After you have formatted your spreadsheet using conditional formatting, you can use the spreadsheet in a slide in a presentation on Microsoft PowerPoint or any other program to create a presentation.
Mechanical engineering autocad drawings. So, that was all about how you can deal with conditional formatting on Microsoft Excel, and deal with their projects in an easier way. Do you have anything else to say? Feel free to comment on the same below.
Other Articles to read:
- Excel Data Analysis Tutorial
- Advanced Data Analysis
- Excel Data Analysis Resources
- Selected Reading
In Microsoft Excel, you can use Conditional Formatting for data visualization. You have to specify formatting for a cell range based on the contents of the cell range. The cells that meet the specified conditions would be formatted as you have defined.
Example
In a range containing the sales figures of the past quarter for a set of salespersons, you can highlight those cells representing who have met the defined target, say, $2500.
You can set the condition as total sales of the person >= $2500 and specify a color code green. Excel checks each cell in the range to determine whether the condition you specified, i.e., total sales of the person >= $2500 is satisfied.
Excel applies the format you chose, i.e. the green color to all the cells that satisfy the condition. If the content of a cell does not satisfy the condition, the formatting of the cell remains unchanged. The result is as expected, only for the salespersons who have met the target, the cells are highlighted in green – a quick visualization of the analysis results.
You can specify any number of conditions for formatting by specifying Rules. You can pick up the rules that match your conditions from
- Highlight cells rules
- Top / Bottom rules
You can also define your own rules. You can −
- Add a rule
- Clear an existing rule
- Manage the defined rules
Further, you have several formatting options in Excel to choose the ones that are appropriate for your Data Visualization −
- Data Bars
- Color Scales
- Icon Sets
Conditional formatting has been promoted over the versions Excel 2007, Excel 2010, Excel 2013. The examples you find in this chapter are from Excel 2013.
In the following sections, you will understand the conditional formatting rules, formatting options and how to work with rules.
Highlight Cells Rules
You can use Highlight Cells rule to assign a format to cells whose contents meet any of the following criteria −
- Numbers within a given numerical range −
- Greater Than
- Less Than
- Between
- Equal To
- Text that contains a given text string.
- Date occurring within a given range of dates relative to the current date −
- Yesterday
- Today
- Tomorrow
- In the last 7 days
- Last week
- This week
- Next week
- Last month
- This Month
- Next month
- Values that are duplicate or unique.
Follow the steps to conditionally format cells −
Select the range to be conditionally formatted.
Click Conditional Formatting in the Styles group under Home tab.
Click Highlight Cells Rules from the drop-down menu.
Click Greater Than and specify >750. Choose green color.
Click Less Than and specify < 500. Choose red color.
Click Between and specify 500 and 750. Choose yellow color.
The data will be highlighted based on the given conditions and the corresponding formatting.
Top / Bottom Rules
You can use Top / Bottom Rules to assign a format to cells whose contents meet any of the following criteria −
Top 10 items − Cells that rank in the top N, where 1 <= N <= 1000.
Top 10% − Cells that rank in the top n%, where 1 <= n <= 100.
Bottom 10 items − Cells that rank in the bottom N, where 1 <= N <= 1000.
Bottom 10% − Cells that rank in the bottom n%, where 1 <= n <= 100.
Above average − Cells that are above average for the selected range.
Below average − Cells that are below average for the selected range.
Follow the steps given below to assign the Top/Bottom rules.
Select the range to be conditionally formatted.
Click Conditional Formatting in the Styles group under Home tab.
Click Top/Bottom Rules from the drop-down menu. Top/Bottom rules options appear.
Click Top Ten Items and specify 5. Choose green color.
Click Bottom Ten Items and specify 5. Choose red color.
The data will be highlighted based on the given conditions and the corresponding formatting.
Repeat the first three steps given above.
Click Top Ten% and specify 5. Choose green color.
Click Bottom Ten% and specify 5. Choose red color.
The data will be highlighted based on the given conditions and the corresponding formatting.
Repeat the first three steps given above.
Click Above Average. Choose green color.
Click Below Average. Choose red color.
The data will be highlighted based on the given conditions and the corresponding formatting.
Data Bars
You can use colored Data Bars to see the value in a cell relative to the values in the other cells. The length of the data bar represents the value in the cell. A longer bar represents a higher value, and a shorter bar represents a lower value. You have six solid colors to choose from for the data bars – blue, green, red, yellow, light blue and purple.
Data bars are helpful in visualizing the higher, lower and intermediate values when you have large amounts of data. Example - Day temperatures across regions in a particular month. You can use gradient fill color bars to visualize the value in a cell relative to the values in other cells. You have six Gradient Colors to choose from for the Data Bars – Blue, Green, Red, Yellow, Light Blue and Purple.
Select the range to be formatted conditionally.
Click Conditional Formatting in the Styles group under Home tab.
Click Data Bars from the drop-down menu. The Gradient Fill options and Fill options appear.
Click the blue data bar in the Gradient Fill options.
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Repeat the first three steps.
Click the blue data bar in the Solid Fill options.
You can also format data bars such that the data bar starts in the middle of the cell, and stretches to the left for negative values and stretches to the right for positive values.
Color Scales
You can use Color Scales to see the value in a cell relative to the values in the other cells in a given range. As in the case of Highlight Cells Rules, a Color Scale uses cell shading to display the differences in cell values. A color gradient will be applied to a range of cells. The color indicates where each cell value falls within that range.
You can choose from −
- Three - Color Scale −
- Green – Yellow – Red Color Scale
- Red – Yellow – Green Color Scale
- Green – White – Red Color Scale
- Red – White – Green Color Scale
- Blue – White – Red Color Scale
- Red – White – Blue Color Scale
- Two-Color Scale −
- White – Red Color Scale
- Red – White Color Scale
- Green – White Color Scale
- White – Green Color Scale
- Green – Yellow Color Scale
- Yellow – Green Color Scale
Follow the steps given below −
Select the Range to be conditionally formatted.
Click Conditional Formatting in the Styles group under Home tab.
Click Color Scales from the drop-down menu. The Color Scale options appear.
Click the Green – Yellow – Red Color Scale.
The Data will be highlighted based on the Green – Yellow – Red color scale in the selected range.
- Repeat the first three steps.
- Click the Green – White color scale.
The data will be highlighted based on the Green – White color scale in the selected range.
Icon Sets
You can use the icon sets to visualize numerical differences. The following icon sets are available −
As you observe, an icon set consists of three to five symbols. You can define criteria to associate an icon with each value in a cell range. For example, a red down arrow for small numbers, a green up arrow for large numbers, and a yellow horizontal arrow for intermediate values.
Select the range to be conditionally formatted.
Click Conditional Formatting in the Styles group under Home tab.
Click Icon Sets from the drop-down menu. The Icon Sets options appear.
Click the colored three arrows.
Colored Arrows appear next to the Data based on the Values in the selected range.
Repeat the first three steps. The Icon Sets options appear.
Select 5 Ratings. The Rating Icons appear next to the data based on the values in the selected range.
New Rule
You can use New Rule to create your own formula as a condition to format a cell as you define.
There are two ways to use New Rule −
With New Rule option from the drop-down menu
With New Rule button in Manage Rules dialog box
With New Rule option from the Drop-Down Menu
Select the Range to be conditionally formatted.
Click Conditional Formatting in the Styles group under Home tab.
Click New Rule from the drop-down menu.
The New Formatting Rule dialog box appears.
From the Select a Rule Type Box, select Use a formula to determine which cells to format. Edit the Rule Description box appears.
In the format values where this formula is true: type the formula.
Click the format button and click OK.
Cells that contain values with the formula TRUE, are formatted as defined.
With New Rule Button in Manage Rules dialog box
Select the range to be conditionally formatted.
Click Conditional Formatting in the Styles group under Home tab.
Click Manage Rules from the drop-down menu.
The Conditional Formatting Rules Manager dialog box appears.
Click the New Rule button. Son pari episode 110.
The New Formatting Rule dialog box appears.
Repeat the Steps given above to define your formula and format.
The Conditional Formatting Rules Manager dialog box appears with defined New Rule highlighted. Click the Apply button.
Cells that contain values with the formula TRUE, are formatted as defined.
Clear Rules
You can Clear Rules to delete all conditional formats you have created for
- Selected cells
- Current Worksheet
- Selected Table
- Selected PivotTable
Follow the given steps −
Select the Range / Click on a Worksheet / Click the table > PivotTable where conditional formatting rules need to be removed.
Click Conditional Formatting in the Styles group under Home tab.
Click Clear Rules from the drop-down menu. The Clear rules options appear.
Select the appropriate option. The conditional formatting is cleared from the Range / Worksheet / Table / PivotTable.
Manage Rules
Conditional Formatting In Microsoft Word New Nevada 2020
You can Manage Rulesfrom the Conditional Formatting Rules Manager window. You can see formatting rules for the current selection, for the entire current worksheet, for the other worksheets in the workbook or the tables or PivotTables in the workbook.
Click Conditional Formatting in the Styles group under Home tab.
Click Manage Rules from the drop-down menu.
The Conditional Formatting Rules Manager dialog box appears.
Click the arrow in the List Box next to Show formatting rules for Current Selection, This Worksheet and other Sheets, Tables, PivotTable if exist with Conditional Formatting Rules, appear.
Select This Worksheet from the drop-down list. Formatting Rules on the current Worksheet appear in the order that they will be applied. You can change this order by using the up and down arrows.
You can add a New Rule, Edit a Rule and Delete a Rule.
You have already seen New Rule in the earlier section. You can delete a rule by selecting the Rule and clicking Delete Rule. The highlighted Rule is deleted.
To edit a Rule, select the RULE and click on Edit Rule. Edit Formatting Rule dialog box appears.
You can
Select a Rule Type
Edit the Rule Description
Edit Formatting
Once you are done with the changes, click OK.
The changes for the Rule will be reflected in the Conditional Formatting Rules Manager dialog box. Click Apply.
The data will be highlighted based on the modified Conditional Formatting Rules.
